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Meetings Completed
AI Condo BoardMinutes Software
Automated condo board meeting minutes — accurate, private, and ready in minutes. Your AI recording secretary that delivers complete, professional condo board meeting minutes from any meeting recording.
Minutes by My Condo Space
Simple, predictable pricing based on meeting volume.
Platform at a glance
Generate Complete, Structured Board Minutes in Minutes
Preparing formal condo board meeting minutes is one of the most time-consuming parts of condo governance. Instead of relying on recording secretaries or incomplete notes, upload your meeting recording and receive a complete, professionally structured Word draft ready for board review within minutes.
Reduce Manual Minutes Work
Upload a meeting recording and let the system draft structured minutes, reducing manual transcription, formatting, and first-draft preparation.
Board-Ready Drafts, Faster
Generate a professionally structured Word draft with motions, decisions, attendance, and discussion summaries organized for board review.
Built for Condo Board Meetings
Minutes are structured around condominium board meeting workflows, with privacy-conscious handling and Canadian data storage.
How It Works
Get from meeting recording to review-ready minutes in three simple steps.
Sign Up & Set Up
Create your account, add your property or corporation details, and prepare your meeting workspace.
Record or Upload
Use the built-in recorder or upload your meeting audio or video file.
Review Your Minutes
Receive a structured Word draft, review the minutes, and prepare them for board approval or distribution.
Why Boards Choose AI Minutes App
Structured Motions and Decisions
Motions are formatted with movers, seconders, outcomes, and supporting context so records stay consistent from meeting to meeting.
Improve Documentation Quality
Generate clean, editable minutes tailored to your community's governance style, whether condominium, HOA, strata, or corporate board.
Use Condo-Focused Templates
Use region-aware templates and formatting patterns designed for condominium, HOA, strata, or corporate board meeting records, while keeping recordings and documents private and securely handled.
Board Minutes Within Minutes
Generate a complete draft shortly after the meeting, ready for manager review, board review, and final approval.
Up to 89%
cost savings per meeting
Based on meetings processed through AI Minutes App.
Average savings by building size & meeting length
| Building Size | 2 Hours | 3 Hours | 4 Hours |
|---|---|---|---|
| 0–49 units | 89% | 89% | 88% |
| 50–149 units | 85% | 85% | 86% |
| 150–219 units | 80% | 81% | 82% |
| 220+ units | 75% | 77% | 79% |
Savings are calculated by comparing estimated manual preparation time against minutes generated through AI Minutes App. Longer meetings and larger communities may see greater savings.
Not Just Transcription — Complete Board Minutes
Basic transcription tools give you text. AI Minutes by My Condo Space turns meeting recordings into structured, editable board minutes with motions, decisions, attendance, action items, and meeting records organized for review.
Structured minutesEditable Word draftMeeting records
| AI Minutes by My Condo Space | Basic Transcription Tools | |
|---|---|---|
| Recording transcription | Included | Included |
| Structured board minutes | Drafted into board-minute format | Usually not included |
| Motions and decisions | Organized into motion and decision records | Manual extraction required |
| Attendance and meeting details | Included in the minutes structure | Usually manual |
| Action items | Identified and organized for review | Usually manual |
| Word document output | Editable .docx draft | Transcript or basic summary |
| Templates and formatting | Governance-focused templates | Generic text output |
| Storage and records | Stored with meeting files and documents | Often separate from meeting records |
| Pricing model | Simple per-meeting pricing | Often subscription-based or usage-based |
AI Minutes by My Condo Space is not just a transcript generator. It creates a structured, editable draft designed for board review, meeting records, and practical condominium governance workflows.
Need Help With Owners' Meetings?
AI Minutes by My Condo Space can support common owner meeting formats, including AGMs, town halls, turnover meetings, and special or requisitioned meetings. Upload the meeting recording and receive a structured draft with meeting business, motions, attendance, Q&A, and discussion summaries organized for review.
Annual General Meetings
Capture AGM business, reports, elections, motions, owner questions, and meeting outcomes in a structured draft.
Town Halls
Summarize owner questions, management responses, discussion themes, and follow-up items from open forum meetings.
Turnover Meetings
Organize developer turnover discussions, owner questions, board items, and next steps into clear meeting records.
Special or Requisitioned Meetings
Document the meeting purpose, motions, discussion points, owner participation, and outcomes for review.
Minutes drafts are generated from your meeting recording and organized into a review-ready format. Standard rates include transcription, structured minutes, motions, attendance, and Q&A summaries.
Built for the Full Minutes Workflow
Handles motions and resolutions
Tracks motions, votes, and final decisions clearly in your meeting minutes so nothing is missed or misinterpreted.
Captures your board meetings
and turns your meeting recording into complete, structured board minutes within minutes.
Delivers minutes in Word format
fully editable and ready for board review, editing, and distribution.
Keeps your data private —
no one can access your recordings or documents without your authorization.
Logs all file downloads and access
so you always know who viewed or retrieved your files.
Stores everything securely in one place —
no more digging through emails or external drives.
Supports every meeting type —
board meetings, AGMs, town halls, requisitioned or owner sessions.
Never uses your data
for AI training, analytics, or advertising — ever.
Gives you full control
with access logs, edit tools, and predictable flat-rate pricing.
Fair and simple policy:
if your meeting gets canceled or no audio is recorded, there's no charge.
Clarifying Misconceptions About AI-Generated Minutes
AI minutes do not replace board review or approval. They reduce first-draft work while keeping the final decision-making process unchanged.
"Minutes are too important to trust to AI."
ClarificationTrue — and that's why the AI doesn't finalize them. Draft minutes are always reviewed by the board, committee, or management team. Whether prepared by a person or AI, no version becomes official until formally approved.
"Human secretaries understand nuance better."
ClarificationHuman note-takers can add subjective interpretation, but they also rely on memory and incomplete notes. Our AI works directly from the full meeting recording and transcript — ensuring consistency and a professional tone without missed details.
"There could be legal or procedural risks."
ClarificationThe governance process doesn't change — meetings are still recorded, reviewed, and approved as before. The only difference is efficiency: what once took days now takes hours, or even minutes.
"We prefer to rely on a person we trust."
ClarificationThat trust still matters — but now it's focused on review and approval, not transcription accuracy. AI-generated drafts are neutral, consistent, and entirely under the board or manager's control.
"Managers should be preparing the minutes."
ClarificationAbsolutely not. The board, committee, or ownership group retains full control. Minutes only become official once reviewed and approved at the next meeting — exactly as before.
"Will this replace the board's authority?"
ClarificationNot at all. The board maintains full control. No minutes are final until the board formally approves them at a subsequent meeting. This tool simply accelerates the first-draft step.
"What if the AI misunderstands something?"
ClarificationLike any draft, minor edits may be required. Every set of minutes is generated from a full, timestamped transcript and stored securely. The reviewing board or manager makes the final call before approval.
Frequently Asked Questions
Common questions about how AI Minutes by My Condo Space works
- A Word document (docx) format is delivered, ready for review and filing.
- Yes. Minutes are structured using governance-focused templates designed for condominium board meeting use. Format and content should always be reviewed by your board or management team before formal approval. We do not provide legal advice, and requirements may vary by jurisdiction.
- Absolutely. All minutes are editable and customizable after download.
- Most minutes are ready within 15–20 minutes after submission, depending on the length of the recording.
- We support a wide range of recording formats — including popular audio files (MP3, WAV, M4A) and video files (MP4, MOV, MKV, WebM, and more). Upload directly from your device or meeting platform — the system automatically detects and processes the file type.
- No. Meeting minutes, audio, and transcripts are never accessed by anyone outside your organization — not even by us. Unlike traditional recording secretaries who witness every internal discussion, our AI system removes that exposure entirely. Minutes are generated by automated processing, and no human reads or edits your documents unless you explicitly request support. As an active condo manager myself, I understand the importance of confidentiality. Your board's governance decisions are never shared, leaked, or viewed. Not by us, and not by competing management firms. This is true privacy and full control — a level of discretion that simply doesn't exist with human secretaries.
Ready to turn meeting recordings into board-ready minutes?
Upload your meeting recording and receive a structured Word draft with motions, decisions, attendance, action items, and discussion summaries organized for review.
Questions about meeting types, privacy, or setup? Contact us and we'll help you choose the right option.
Review-ready Word draftsMotions and decisions capturedSecure Canadian storagePer-meeting pricing