How It Works
Professional condominium meeting minutes — without the manual work
Minutes by My Condo Space is an AI-powered meeting minutes solution for condominium boards and property managers. It replaces recording secretaries with a structured, automated process that produces formal, compliant minutes after every meeting.
No summarizing. No rewriting. No post-meeting cleanup.
Step 1: Meetings Are Recorded or Uploaded
Board and owners' meetings are recorded using a dedicated desktop recording app, or by uploading an existing audio file.
This ensures:
- A complete and accurate meeting record
- Reliable audio capture for live board meetings
- Consistent input for formal minutes generation
You focus on running the meeting. The system handles the record.
Step 2: The System Processes the Meeting Structure
Once a meeting is recorded or uploaded, the system automatically handles the work that normally happens behind the scenes.
This includes:
- Transcribing the meeting audio
- Organizing discussion by agenda items
- Identifying motions, decisions, and outcomes
- Capturing attendance and roles
- Applying professional, governance-appropriate language
The result is not a summary — it is structured meeting minutes, written the way boards expect to see them.
Step 3: Managers Receive Official, Editable Minutes
After processing is complete, managers receive a clean, professionally formatted Word document.
The minutes are:
- Ready for distribution
- Easy to review or edit
- Suitable for board records and owner circulation
There is no need to rewrite, reformat, or reconcile notes after the meeting.
What the Manager Dashboard Handles
Minutes by My Condo Space includes a manager dashboard that keeps meeting records organized and accessible.
From the dashboard, managers can:
- Create meetings in advance
- Associate recordings, transcripts, and minutes with each meeting
- Access past meetings by corporation
- Maintain a clear archive for governance and compliance purposes
Everything related to a meeting lives in one place.
Why the Desktop Recording App Matters
Live board meetings require reliability.
The desktop recording app is designed specifically for:
- In-person and virtual board meetings
- Stable, uninterrupted audio capture
- Avoiding browser or network instability
It ensures the system receives consistent, high-quality input — which directly affects the quality of the final minutes.
Why This Replaces Recording Secretaries
Traditional recording secretaries introduce delays, interpretation, and cost.
Minutes by My Condo Space provides:
- Consistent output from meeting to meeting
- Faster turnaround
- No rewriting or paraphrasing bias
- Predictable costs
- A repeatable process boards can rely on
The result is professional minutes without the administrative overhead.
Designed for Condominium Governance
The system is built around how condominium meetings actually work.
Minutes are structured to reflect:
- Formal agendas
- Clear motions and decisions
- Board and owner meeting conventions
- Governance expectations common to Ontario-style condominiums
This is not generic AI note-taking — it is purpose-built for condo governance.
Used For
Minutes by My Condo Space is suitable for:
- Board meetings
- Annual General Meetings (AGMs)
- Special owners' meetings
- Information and town-hall style meetings
Ready to See It in Action?
Experience how professional meeting minutes can be produced without the manual work. Get started with Minutes by My Condo Space.