Features
Comprehensive governance capabilities for condominium corporations. Online condo voting software built for Ontario condominium governance—AGMs, special meetings, elections, and proxies—with audit-ready reports and defensible record-keeping.
Proxy Submission and Management
Collect and execute proxies electronically—no paper pileup, no last-minute reconciliation. Owners submit proxy forms with voting instructions through the platform. The system validates submissions, stores proxy instructions securely, and executes votes according to owner preferences.
Proxies count toward quorum. Owners retain control and can revoke proxies when present at meetings. Online proxy voting integrates with live voting so participation is never double-counted.
Director Elections
Run condo election voting for general and owner-occupied director seats with clear, verifiable outcomes. The platform supports general director elections open to all eligible owners, and owner-occupied director elections restricted to owner-occupied units. Ranked voting lets voters prioritize candidates when multiple seats are available.
Candidates can be configured before meetings begin or nominated by owners through proxy forms. During meetings, additional candidates can be added for consideration. Winners are determined by vote count based on the configured number of seats.
Director Removals
Each removal motion receives its own vote—no ambiguity, no conflated outcomes. The platform supports removal motions for directors using binary voting. Each director subject to removal receives a separate vote where owners express support for or against removal. The system ensures each removal decision is independent and properly recorded.
Removal decisions are determined by vote counts. The platform handles multiple removal motions simultaneously while maintaining clear separation between individual removal decisions.
Director Replacements
Replacement elections activate only when the corresponding removal passes. Conditional elections use plurality voting where only each voter's first choice candidate receives votes.
The system ensures replacement elections are properly linked to removal outcomes. When removals are successful, replacement elections proceed with appropriate candidate pools and voting rules.
Governance Votes
Vote for, against, or abstain on motions—ideal for condo AGM voting and condo special meeting voting. The platform supports specific-matter votes on governance issues with options to vote for, against, or abstain.
Adjournment functionality pauses live voting while continuing to collect proxy votes, allowing meetings to address other matters while voting remains active.
Quorum Calculation
Quorum calculation runs automatically—no manual tallying, no guesswork. The system calculates quorum from proxy submissions and check-in records. Proxies and in-person attendance are counted without double-counting units that have both.
Quorum requirements are based on total units from authoritative sources. The platform enforces quorum gates so voting cannot proceed until sufficient participation is confirmed.
Check-In Management
Verify who is present and feed attendance into quorum. The system verifies member presence at meetings using secure authentication and tracks attendance. Check-in records integrate with quorum calculations.
Once quorum is achieved and check-in is closed, the system maintains permanent records of attendance for governance and audit purposes.
Reporting and Documentation
Produce audit-ready reports for boards, managers, and auditors. The platform generates official results reports with vote tallies, winners, and outcome determinations. Attendance reports, eligibility reports, and quorum calculation details are included.
For legal and audit purposes, the system can generate evidence reports with anonymous unit identifiers that protect voter privacy while maintaining auditability. All reports maintain complete records of voting activity and outcomes.
