Who It's For

Online condo voting software built for property managers and condominium boards. Designed for Ontario condominium governance—condo AGM voting, condo special meeting voting, and governance votes—with audit-ready voting records and clear boundaries between platform, manager, and legal responsibilities.

Property Managers

Property managers configure meetings and ballots; the platform executes voting and maintains records. You configure meetings, establish ballot definitions, and manage candidate lists. You determine which directors are subject to removal, which candidates are eligible for elections, and which governance matters require votes.

The system enforces voting rules, calculates quorum, prevents duplicate voting, and ensures eligibility requirements are met. You maintain control over configuration while the platform handles vote collection, validation, and result calculation.

During meetings, managers and chairs can extend voting periods, add candidates, and adjourn governance ballots when needed. The system tracks all operations while maintaining vote integrity and auditability.

Boards of Directors

Boards benefit from transparent voting processes with verifiable results. The platform ensures that all votes are counted accurately, eligibility is enforced consistently, and outcomes reflect the true preferences of eligible owners.

Directors subject to removal receive independent votes, ensuring fair consideration of each removal motion. Replacement elections activate automatically when removals succeed, maintaining board composition according to governance rules.

Audit trails support board oversight and decision-making. Results reports integrate with meeting minutes and board records, providing documentation of governance actions.

Condominium Corporations

The platform supports governance operations that meet regulatory requirements and owner expectations. Voting procedures are consistent, outcomes are verifiable, and documentation is comprehensive.

The system handles various meeting formats and voting scenarios. Whether conducting director elections, removal motions, or governance votes, the platform ensures accuracy, fairness, and compliance with corporate governance practices.

Voting records serve as authoritative documentation for legal compliance and historical reference. Audit trails support reviews by auditors, legal counsel, or regulatory bodies while maintaining appropriate privacy protections.

What the Platform Does Not Do

The platform focuses on voting execution and record integrity. Responsibilities outside that scope remain with property managers, boards, and legal advisors.

The platform does not manage meeting agendas or the broader administrative planning of meetings. Property managers remain responsible for agenda preparation and overall meeting organization. The platform focuses exclusively on voting execution and record integrity.

The platform does not manage owner communications such as meeting notices or general correspondence. Property managers handle external communications. The platform distributes proxy forms, processes proxy submissions, and executes voting instructions as submitted.

The platform does not maintain corporate ownership records or track ownership changes over time. Eligibility information and unit rolls are provided by property managers for each meeting.

The platform does not provide legal advice or interpret statutory requirements. Voting rules and eligibility criteria are configured by managers based on governing documents and legal guidance.

The platform does not coordinate governance activity across multiple meetings or maintain historical board composition. Each meeting is conducted independently with its own voting records and outcomes.